What are some common organization tips?
These tricks or tools can be used separately or combined to keep an office running smoothly and happily every day.
Let’s take a look at each one:
1) To-do list/calendar:
This is a great tool that allows everyone to see what needs to be done and when, as well as who is responsible for doing those tasks.
It also helps prevent double booking or forgetting about important dates such as meetings, deadlines, etc.
A calendar, on the other hand, doesn’t necessarily hold people accountable like a to-do list does (since everyone has access to it), but it does help to keep track of dates and deadlines.
2) Desk organization:
This is one of the most common tools in an office, yet probably one of the least discussed or understood.
However, knowing how important desk organization is to your daily work life can be extremely helpful when trying to understand why you are feeling overwhelmed by tasks.
Simply put, if you don’t have a place for everything, then everything gets scattered around your desk or shoved into drawers.
And if this happens often enough over time, chaos will ensue.
Imagine needing something immediately but not being able to find where it’s been placed — it could take hours before that document is located!
Therefore, keeping all necessary items within arms reach on your desk helps ensure that you are always ready for the task at hand.
3) Index cards:
These small but mighty tools can be extremely useful in an office setting, especially when it comes to taking notes, managing daily tasks, and keeping track of deadlines, Kanban software can help you out.
Office managers often create personalized index cards for each employee that contain all their assigned tasks along with due dates, etc., so they are reminded of what needs to be done on a regular basis.
This is also helpful when assigning different projects within the office because it keeps everyone’s work organized.
For example, many managers break down huge projects into smaller components called ‘sub-projects which they then assign to employees on index cards or sticky notes.
Then, these sub-projects can be transferred onto a whiteboard or bulletin board so everyone can keep track of the larger picture.
4) Post-it notes:
These are not just fun office tools to play with!
They are also helpful in reminding people about their tasks, meetings, etc.
Many offices have a long list of Post-it notes on their walls that contain individual responsibilities or team goals that need to be met throughout the day, week, month, etc.
This works great for larger offices because all employees know exactly what they need to do and when it needs to get done — plus it’s easy for managers to make changes along the way if they notice another employee is struggling or falling behind.
5) Whiteboards/bulletin boards:
These are extremely useful when trying to keep an entire team on track with each other.
This is why many office managers encourage employees to place items on the board that is related to their projects or responsibilities so it can be seen by anyone in the office.
Also, bosses love this tool because they can post reminders of deadlines and upcoming meetings along with any feedback for employees — there’s no better way to get motivated than seeing your hard work posted up on a whiteboard for everyone else to see!
The best thing about these tools is that you don’t need a ton of supplies or money to use them effectively.
Many offices just use Post-its, index cards, and whiteboards while others stock up on different colored pencils, pens, etc., depending upon their preference.
And while some managers use more complex software programs to track their employees’ projects, these simple tools are just as effective!